TCM - How do I setup Positive Pay in Accounts Payable?
Use this tab to set up an AP Positive Pay file to be submitted to a bank. Identify the bank name and account and then designate the fields and their order of inclusion.
The Positive Pay file will be created when checks (regular and voided) are posted. The new file name will be APPPText.csv and it will be stored in the TCMTemp folder on the C drive. If a file with this name already exists in the folder, a number will be appended to the end of the file name to designate a new file.
Bank Name
The name of the bank to whom the pay file will be submitted (up to 40 characters)
Account Number
Enter the bank account number associated with this pay file (up to 20 characters).
Output Fields
Select the fields and their order in the Positive Pay File. Available fields are:
Field Information Type
AccountNumber Varchar (20)
CheckNumber Integer
CheckAmount Currency
CheckDate DateTime
Issue/Void Indicator Varchar (1)
PayeeName Varchar (50) (Employee or Vendor name)
Output Field 1
From the drop-down list, select the field to be placed first in the Positive Pay File.
Output Field 2
From the drop-down list, select the field to be placed second in the Positive Pay File.
Output Field 3
From the drop-down list, select the field to be placed third in the Positive Pay File.
Output Field 4
From the drop-down list, select the field to be placed fourth in the Positive Pay File.
Output Field 5
From the drop-down list, select the field to be placed fifth in the Positive Pay File.
Output Field 6
From the drop-down list, select the field to be placed sixth in the Positive Pay File.
Note
You must identify at least Output Field 1 in order for the file to be created.
Include Header Row
Check the box if the bank requires a header row as the first record in the file. The header row will include the following: Account, Check, Amount, Date, Issue/Void, Payee.
The Void indicator can be any letter, number, or a blank. However, the indicator must be different than the Issue indicator.
The Issue indicator can be any letter, number, or a blank. However, the indicator must be different than the Void indicator.
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